Citizens Advice Cheshire North

GDPR and Privacy Policy

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At Citizens Advice Cheshire North we collect and use your personal information to help solve your problems, improve our services and tackle wider issues in society that affect people’s lives.

We only ask for the information we need. We always let you decide what you’re comfortable telling us, explain why we need it and treat it as confidential.

When we record and use your personal information we:

At times we might use or share your information without your permission. If we do, we’ll always make sure there’s a legal basis for it. This could include situations where we have to use or share your information:

We handle and store your personal information in line with the law - including the General Data Protection Regulation and the Data Protection Act 2018.

You can check our main Citizens Advice policy for how we handle most of your personal information. 

This page covers how we, as your local charity, handle your information locally in our offices.

How Citizens Advice Cheshire North collect your data

We'll get your permission by asking you to either:

Before we ask for your permission, we'll always explain how we use your information.

If you're using our Debt Advice Project and you've been referred to us from another advice charity, they'll send us your information using a referral form. They'll get your permission before sending us your information.

What Citizens Advice Cheshire North ask for

To find out what information we ask for, see our national Citizens Advice privacy policy

How Citizens Advice Cheshire North use your information

‘To find out how we use your information, see our national Citizens Advice privacy policy’

Working on your behalf

When you give us authority to act on your behalf, for example to help you with a Universal Credit claim, we’ll need to share information with that third party.

Organisations we commonly share information with to act on behalf of clients are Cheshire East Council, DWP and/or Job Centre Plus, Housing Associations/private landlords or creditors.

How Citizens Advice Cheshire North store your information 

Whether you get advice face to face, over the phone, by email or webchat, our adviser will log all your information, correspondence, and notes about your problem into our secure case management systems.

Some of your information might also be kept within our secure email and IT systems.

We keep your information for 6 years. If your case has been subject to a serious complaint, insurance claim or other dispute we keep the data for 16 years.

Our case management systems are hosted within the EEA and wherever possible, the UK.  Most of our trusted partners store their data securely within the European Economic Area (EEA) in line with data protection law.

We also store some data e.g. client lists, letters and other information that is scanned to our secure servers ready to be saved to your case record in our case management system.  Our retention policy is to delete these from our servers on a monthly basis. 

We also use Google Analytics to collect some information for web statistics.  

Any paper files we hold are kept securely in filing cabinets in locked rooms  while they are being worked on and on closure are scanned into your case records. 

How Citizens Advice Cheshire North share your information

With your permission, we might share your information with other organisations so we can:

Organisations we share your data with must store and use your data in line with data protection law.

There might be specific organisations we share your information with, depending on what service you access. 

When we share your data with other organisations it is transferred using either 

Organisations we are likely to share your information with are:

If we're concerned about yours or someone else's safety

If something you've told us makes us think you or someone you know might be at serious risk of harm, we could tell the police or social services - for example if we think you might hurt yourself or someone else.

Getting feedback on our service

With your permission, we'll share your contact details with our trusted research partner so they can contact you for feedback on your experience with us. To find out more, see our national Citizens Advice privacy policy

Contact Citizens Advice Cheshire North about your information

If you have any questions about how your information is collected or used, you can contact our office.

Telephone: 01625-432847 Monday to Friday 9am-5pm


You can contact us to: 

Who’s responsible for looking after your personal information

The national Citizens Advice charity and your local Citizens Advice operate a system called Casebook to keep your personal information safe. This means they’re a ‘joint data controller’ for your personal information that’s stored in our Casebook system. 

Each local Citizens Advice is an independent charity, and a member of the national Citizens Advice charity. The Citizens Advice membership agreement also requires that the use of your information complies with data protection law. 

You can find out more about your data rights on the Information Commissioner’s website